Privacy Policy

Shadow Judge is operated by Syllogy Labs Inc., a British Columbia company (incorporation number BC1599383), which is the entity responsible for the personal information handled by the service. Our accountable privacy officer is Michael Mityok, reachable at privacy@shadowjudge.com.

We collect the account details you provide (such as your name and email), the debates and content you create, and, where a session is recorded, the audio, video, and transcripts of that session. We also collect basic technical information needed to run and secure the service, such as log and device data.

We use your information to provide the service: to host and run debates, to transcribe and evaluate recorded sessions, to produce reports, and to keep the platform secure and working. We do not sell your personal information.

A debate is only recorded with consent: recording does not start until every participant present who would be captured has agreed, so a person who declines is never recorded — the session simply does not record while they are present. Recording consent is separate from any use of your data to improve our judging: we do not add your content to the judge's reference library — the set of human-reviewed example reports that calibrates future judging — unless the account that owns it explicitly opts in. For an organization, that consent is given at the institution level by the organization's owner (typically through the organization's agreement with us); for a personal account, by you. A reference entry is the judged report as a human reviewer verified it. Only the account owner can change the setting, and every change is logged. An opt-in can be withdrawn at any time; when it is, the corresponding entries are permanently deleted, not merely hidden.

Completed sessions are evaluated in part by automated systems to generate transcripts, scores, and reports. These outputs may be inaccurate and are meant to support learning, not to make decisions about a person on their own.

We share information with the service providers who help us operate the platform (for example, hosting and speech-processing providers), under agreements that limit their use of it to providing those services. The current list is published on our subprocessors page. We may also disclose information where the law requires it. Within an organisation, the people who run a debate can see the debates and reports for that organisation.

Syllogy Labs Inc. is a Canadian company, and some of our service providers process data in other countries, principally the United States. Where data leaves your jurisdiction, it is protected by our agreements with those providers, and it remains subject to this policy.

Debate recordings (audio and video) are kept under an operator-set retention window; when one is set, recordings older than the window are deleted on a rolling basis, and a specific recording can be placed under a hold that keeps it beyond the window (for example, during a dispute). Judged reports, ballots and transcripts are retained beyond the recording itself, as the durable record of the debate's outcome. Other information is kept for as long as needed to provide the service and for legitimate business or legal reasons. You or your organisation can ask us to delete content you no longer need, subject to any obligation we have to retain it.

We use reasonable technical and organisational measures to protect your information. No system is perfectly secure, but we work to limit access to your data to those who need it to run the service.

Shadow Judge is designed to be used through schools and organisations. Where a session involves minors, the organising institution or a parent or guardian is responsible for providing any consent the law requires before the session is recorded or evaluated.

You can access and update your account information, control whether your content is used to improve our models, and ask us for a copy of, a correction to, or the deletion of the personal information we hold about you. Write to privacy@shadowjudge.com and we will respond within a reasonable time. Depending on where you live you may have additional rights, and you may also raise a concern with your privacy regulator (in Canada, the Office of the Privacy Commissioner of Canada or the Office of the Information and Privacy Commissioner for British Columbia).

We may update this policy as the service evolves and will take reasonable steps to let you know of material changes. Each published version is recorded. For any privacy question, or to exercise your rights, write to privacy@shadowjudge.com.